Career Pathways Initiative

Grant Steward

All Workforce Boards are required to operate in compliance with the Workforce Investment Act of 1998. The resources in this section are intended for Boards looking for real-world examples of policy implementation, with specific attention to effective structure, grants management, and program outcomes. Information addressed in this section includes:

  • Establishing and maintaining founding documents – such as Memoranda of Understanding, Joint Powers Agreements, Charters or other legally binding documents that outline basic operational structure and governance procedures.
  • Contracting for One-Stop, youth, or other workforce or government programs or services.
  • Budgeting, including setting up proper fiscal controls and auditing procedures for the WIB and its contractors.
  • Assessing, reporting and seeking to improve program outcomes.
Folder: Grant Steward\Guides and Tools
Total ( 6 )
Comprehensive Resource Guide for Workforce Board Staff
This guide presents ideas, strategies, and resources to assist board staff and workforce boards improve their effectiveness. Each section of the guide describes a specific concept and provides references and direct hyperlinks to additional details related to that topic. Sections of the guide are as follows: Strategic Thinking (role, capacity), Board Management (governance, committee structure), Board Development (board recruitment, educating members, retention), Strategic Planning (vision, leadership, developing strategic plan and business plan), Partnership Development (facilitating collaboration, assessing community needs and resources), System Performance and Accountability (overview of quality systems, customer focus, system performance, program measures, continuous improvement), and Marketing and Public Relations (marketing plan and strategies, community partnerships, political connections). Developed by the U.S. Department of Labor, Employment and Training Administration and Kaiser Group, Inc. [Guide, 2005]
Memorandum of Understanding (MOU) Technical Assistance Tool (New York State Department of Labor)
This technical assistance tool from the New York State Department of Labor identifies essential components of a successful MOU process and assesses the needs of local Workforce Investment Areas (LWIA) in terms of technical support. The tool provides a checklist of necessary components of an MOU including defining the One-Stop System (definition of services, referral process, One-Stop organizational map or chart, customer satisfaction, performance monitoring, and Management Information Systems), shared system and program delivery costs, governance, and other requirements. This tool may be helpful in developing or reviewing MOUs and related agreements for Workforce Investment Boards (WIBs) inside and outside of New York. [Tool, undated]
The WIA Youth Program RFP Guide
This guide provides local Workforce Investment Boards (WIBs) and Youth Councils information on carrying out an effective Request for Proposal (RFP) process for youth services, from the development of the RFP to contract negotiation and award. Issues addressed in the guide include WIA youth program design and measurement, creating performance-based contracts, communicating the WIB's Vision and Policies in the RFP. Advantages and disadvantages of different types of contracts and legal requirement of the RFP process are also discussed, and sample documents -- including RFPs -- are also provided. WIBs examining their youth contracting procedures or just looking for sample documents could benefit from reviewing this somewhat dated, but quite comprehensive guide. (Guide, 2002)
WIA 101: Toolkit for Elected Officials
This toolkit offers state and local chief elected officials (LEOs) an introduction to the Workforce Investment Act and their responsibilities in service of the law. It also offers a useful guide to the opportunities the Act affords elected officials for advancing key community priorities in human capital and economic development and provides significant context to help LEOs understand the complex interagency, intergovernmental, interjurisdiction, and cross-sector relationships the Act implies. Designed for LEOs and their staff, other WIB members (and WIB staff) may also find the content helpful in understanding their current and potential roles. Published by the National Association of Workforce Boards (NAWB) in collaboration with the Intergovernmental Organizational Cooperative and with support from the US Department of Labor. [Toolkit, 2010]
Workforce System 101
An introduction to the workforce system in eight parts, with each module offering the choice to learn from one of three perspectives: as a new workforce system employee, a new Workforce Investment Board (WIB) member, or a more experienced workforce system employee. The modules, which can be accessed under “Related Resources” on the right, include: •Module 1: Introduction to State and Local Workforce System Governance •Module 2: The Mechanics of Workforce Funding •Module 3: Workforce System Accountability •Module 4: Wagner-Peyser Act and Reemployment Services •Module 5: Workforce Investment Act Overview •Module 6: Workforce System Services for Employers •Module 7: Workforce System Scenario: Job Seeker •Module 8: Workforce System Scenario: Employer Services Note: Due to the large file size, this download may take a few extra minutes. We think you’ll find it worth the wait!
Youth Council Toolkit
The Youth Council Toolkit was developed by ETA to help youth councils develop a workforce system that serves youth effectively. The toolkit includes an introduction and six modules that can be used separately or combined depending on the specific needs of the local youth council. Modules include:
  • Key Principles for effective Youth Councils, offers principles that youth councils should consider for effective operation.
  • Work Plan Template, provides a format for youth councils to record, organize and plan work activities to carryout the responsibilities delegated to youth councils by the local workforce boards.
  • Membership Scorecard for Retaining and Sustaining Members, is designed for youth council leads to evaluate and rate their progress for retaining and sustaining members.
  • Training Quick Start Guide, represents a quick reference tool to train youth council members and other interested parties about youth councils.
  • Implementation: An Operational Resource, offers quickly accessible information about the critical elements necessary for a youth council to operate successfully.
  • Public Relations: A Guide to Community Outreach, offers tips for developing an outreach plan and sample correspondence to recruit community leaders and organizations to help in developing a local workforce development system.
Although the toolkit pre-dates many of the other resources in this toolkit, it provides solid tools that remain in use by WIBs and Youth Council [Toolkit, 2002].